Invoice Digitalization: The only plug-and-play PDP platform that handles more than just invoices.

Digitalizing invoices enables the implementation of automated processing systems, thereby improving a company’s productivity. Among the many benefits of invoice digitalization, we can highlight:

- reduced processing costs compared to manual handling,
- time savings thanks to the computerized processing of invoices,
- better control over payment deadlines and cash flow,
- easier storage and archiving, along with associated cost savings,
- enhanced visibility and traceability of the process.

However, it is essential to comply with the legal requirements for digitalization.

Companies in France subject to VAT will be required to digitalize their invoicing processes for both issuing and receiving invoices by 2026-2027, following a phased timeline based on business size (SMEs, mid-size companies, and large enterprises).  

All invoices exchanged between taxable entities must be in electronic format, with mandatory invoice details systematically transmitted to the tax authorities via a national platform acting as a centralized hub for declarative tax data.  

Learn more about the mandatory electronic invoicing requirement.

With our Data Integration Platform, ITESOFT can process all invoice streams. This includes both the core mandatory formats (UBL, CII, Factur-X) as well as other specific formats like EDIFACT, Galia, and EANCOM. It also ensures a hybrid approach, handling both digital and paper formats, which will remain prevalent for a long time, particularly in the context of international trade.

According to the provisions outlined in Article 91 of Law No. 2023-1322 on the 2024 Finance Act, dated December 29, 2023, the timeline for the electronic invoicing reform is as follows:

• September 2026:
  • Mandatory reception for all companies
  • Mandatory issuance for large enterprises and mid-size companies (ETIs)
• September 2027:
  • Mandatory issuance for SMEs and micro-enterprises (TPEs)

Yes. As soon as you exchange invoices between VAT-registered entities, you will be required to do so through a Partner Dematerialization Platform (PDP). Indeed, since the announcement by the DGFiP on October 15, 2024, it has been confirmed that only PDPs will be able to issue and receive invoices.

The Public Invoicing Portal (PPF) will no longer provide the invoice issuance/reception service (as originally planned) but will instead focus on its roles:

• A centralized directory service for recipients
• A service for collecting VAT data and lifecycle status updates from PDPs, intended for the tax authorities.

Very few. All PDPs will have to follow the same specifications provided by the DGFiP. In this regard, they will all meet the same regulatory, technical, and security requirements. They will all provide services for issuing and receiving invoices, managing statuses, and e-reporting.

As such, PDPs can be considered a ‘commodity,’ i.e., a base of mandatory standardized services.

That’s why ITESOFT goes beyond the standard role of a PDP. Our Streamline Invoices solution for invoice document dematerialization offers businesses many high-value-added additional services: digitization of documents related to the invoice (purchase requests, purchase orders, delivery notes, bills of lading, customs documents, etc.), extraction of specific data ‘outside the reform’ (site codes, warehouses, etc.), multi-channel reconciliation, custom validation workflows, 360° management dashboards, and more.

These services provide significant gains in terms of efficiency, productivity, and management of accounting processes. Furthermore, to meet the need for businesses to comply within a very short time frame, our complete offering includes a registered PDP that is Plug & Play.

With Streamline Invoices, the PDP function is ready to use. This simply means that the solution will integrate with your existing accounting information system, your established business rules, and your partner ecosystem.

With ITESOFT, the requirement to use a PDP will not require you to change the way you process invoices. You can continue leveraging your ERPs, and your EDI partners can remain in place.

ISO 27001 certification is an international standard that certifies an organization - or part of an organization - has implemented an Information Security Management System (ISMS). The documents and data exchanged during the digitalization of the invoicing process are highly sensitive. This is why it's essential to rely on a partner certified across all its SaaS service activities, not just for data hosting.

ITESOFT is ISO 27001 certified across a broad scope: from the design, configuration, and operation of its SaaS solutions to user assistance and technical support.
Thus, you benefit from the highest level of security.